10 Jul Things for you to get your business finances under control
Each month or quarter I’ll do the following things to get your business finances under control.
Reconciling your business checking account each month allow me to keep your bank account, accounting, and taxes up-to-date.
Having me reconcile your account each month allows you to…
- Identify lost checks, lost deposits and unauthorized wire transactions.
- Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
- Detect and prevent embezzlement of funds from within your company.
- Know how your business is doing? You can’t really know unless all accounts are reconciled and properly accounted for on your financial statement.
- Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
- Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists.
- Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.
An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the period.
An income statement allows you to…
- Track revenues and expenses so that you can determine the operating performance of your business.
- Determine what areas of your business are over-budget or under-budget.
- Identify specific items that are causing unexpected expenditures. Like phone, fax, mail, or supply expenses.
- Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
- Determine your income tax liability.
A balance sheet gives you a snapshot of your business’ financial condition at a specific moment in time.
A balance sheet helps you…
- Quickly get a handle on the financial strength and capabilities of your business.
- Identify and analyze trends, particularly in the area of receivables and payables. For example, if your receivables cycle is lengthening, maybe you can collect your receivables more aggressively.
- Determine if your business is in a position to expand.
- Determine if your business can easily handle the normal financial ebbs and flows of revenues and expenses?
- Determine if you need to take immediate steps to bolster cash reserves?
- Determine if your business has been slowing down payables to forestall an inevitable cash shortage?
Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.
Maintaining a Clean General Ledger
The general ledger is the core of your company’s financial records. These records constitute the central “books” of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.
Having me review your general ledger system each month allows me to hunt down any discrepancies such as double billings or any unrecorded payments. Then I’ll fix the discrepancies, so your books are always accurate and kept in tip-top shape.
Jackie is a Lifesaver
Jackie has been a lifesaver for me as a local small business owner. I contacted her early out of fear for Accounting and Bookkeeping services as I stepped into the business world. Jackie is not one of those people that just fixes things for you, however if you need that then she is also your person as well! She takes the time to explain options and why you would classify things the way she does so you truly understand. As a Franchise owner, you are given business guidance but there is minimal help on truly understanding the numbers of your business. From bookkeeping, reconciling, anything Quickbooks, and even budgeting tutorials, Jackie Forrester is the best around. Thank you Jackie for helping me get off to a wonderful start and helping me sleep better at night!
Lindsey M. Walnut Creek, CA
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